We’re Hiring: Executive Assistant to the CEO — Nutraceuticals & Dietary Supplements — Remote

We’re looking for an Executive Assistant to the CEO to join our growing team at The Coordinators! You’d be working remotely with our client in the Nutraceuticals & Dietary Supplements space. If you’re passionate about discovering your potential, this is the heart of what we do (manifesto).

In this role, you will serve as the right hand to the CEO of a growing international ingredients company that develops and commercializes herbal ingredients for the dietary supplement industry, with teams across the United States, India, and Poland. You will manage the CEO’s inbox and calendar, coordinate complex international travel, capture and track meeting action items, and take ownership of company projects from start to finish. This is a high-trust, high-autonomy role that requires exceptional organization, follow-through, and proactive communication.

Responsibilities

• Manage the CEO’s email inbox, triaging, drafting responses, and ensuring nothing slips through the cracks.
• Own the CEO’s calendar, scheduling meetings, optimizing time blocks, preventing double-bookings, and building in appropriate buffers.
• Coordinate complex domestic and international travel, including trade shows and multi-country itineraries (flights, hotels, ground transport, agendas).
• Capture meeting notes and produce structured follow-up summaries documenting decisions, opportunities, and next steps.
• Track action items and commitments from meetings, following up with team members to ensure tasks are completed on time.
• Take ownership of company projects, such as software license consolidation, driving them from kickoff through completion.
• Prepare the CEO for meetings with the right documents, context, and background.
• Organize documents and administrative systems across Microsoft Office and Google Workspace.
• Leverage AI tools to streamline communications, summaries, spreadsheets, and workflows.
• Perform data entry and administrative support tasks with accuracy and consistency.
• Support additional operational needs as the company grows, potentially including customer service coordination.

Requirements and Qualifications

• Strong executive assistant experience supporting a CEO, founder, or senior executive (required).
• Excellent written and spoken English with polished, professional communication (required).
• Proficiency with Microsoft Office and Google Workspace (required).
• Experience managing executive calendars, inboxes, and travel coordination.
• Strong project management instincts with the ability to independently own projects through completion.
• Experience tracking action items and holding stakeholders accountable for follow-through.
• Comfortable using AI tools to draft, summarize, and streamline work.
• Proactive, resourceful, and improvement-minded — you spot better ways of doing things and act on them.
• A demonstrated history of ethical, trustworthy work.
• Interested and interesting — curious, engaging, and enjoyable to work with.
• Highly organized with exceptional attention to detail and follow-through.
• Tech-savvy and effective in a remote work environment.
• High integrity and ability to handle sensitive business information.
• High ethical standards, professionalism, and respect in all interactions.
• Willingness to learn, grow, and develop yourself professionally.

Schedule

Full-time (40 hours/week), aligned with U.S. business hours

Pay Range

$2,500 – $3,100 per month (depending on experience)

Equipment

BYO devices

How to Apply

Visit our careers page, submit your CV, and tell us why you’d be a great fit!

A bit about us...

The Coordinators is a staffing agency that connects A-Players with meaningful opportunities and strives for growth. If you’re ready to make an impact supporting executive leadership, we’d love to hear from you.

Does the following describe you?

• Superb written and spoken English (we assess skills unassisted by AI tools, Grammarly, and ChatGPT).
• Entrepreneurial, attentive to others, curious, and hungry for growth.

You can learn more about The Coordinators at coordinators.pro or from our founder’s YouTube podcast.