Accounts payable (ap) specialist

The Role

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to support our U.S. operations. This role will be responsible for managing end-to-end accounts payable processes, purchase order workflows, expense reporting, and vendor compliance.

The ideal candidate is proactive, systems-savvy, and capable of managing high-volume transactions with accuracy and efficiency. You will play a key role in maintaining strong financial controls, ensuring timely payments, and supporting overall accounting operations.

Key Responsibilities:

Purchase Orders

• Review purchase order (PO) requests for completeness and accuracy
• Convert approved PO requests into purchase orders and invoices
• Ensure proper documentation and alignment with company policies

Accounts Payable

• Set up ACH batches in Intacct
• Process ACH payments through the bank
• Manage and monitor the shared “Accounts” email inbox
• Process vendor invoices accurately and timely in Intacct
• Post recurring bills and ensure proper coding
• Handle credit card transaction processing and reconciliation
• Perform W-9 verification via IRS website
• Prepare and post AP-related journal entries
• Support annual 1099 preparation and reporting

Expense Reporting (Brex)

• Set up and maintain Brex user accounts
• Review and validate Brex credit card charges
• Conduct weekly expense reimbursement reviews

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–4+ years of accounts payable or general accounting experience
• Experience with ERP systems (Intacct preferred) and expense tools (e.g., Brex)
• Strong understanding of AP processes, vendor management, and payment cycles
• Familiarity with U.S. compliance requirements (W-9, 1099 reporting)
• Proficiency in Microsoft Excel and Microsoft Office/365
• Ability to work U.S. hours (PST) with flexibility as needed

Key Attributes for Success

• Strong attention to detail and accuracy in high-volume processing
• Excellent organizational and time management skills
• Ability to work independently and meet deadlines
• Strong communication skills, both written and verbal
• High level of integrity and professionalism
• Collaborative mindset with the ability to work cross-functionally
• Proactive problem-solving and process improvement mindset

Perks and Benefits

• Professional Development: Ongoing training and exposure to U.S. accounting practices
• Career Growth: Clear progression path within the accounting organization
• Global Exposure: Work closely with U.S.-based teams and clients
• Work Flexibility: Remote work environment with collaborative tools