HR Coordinator

Position Summary:

The role of the HR and Payroll Coordinator is responsible for supporting both human resources and payroll functions across the organization. This includes processing payroll, maintaining employee records, administering PTO, handling new hire paperwork and onboarding, processing terminations, and assisting with benefits and retirement plans. Additionally, this role supports accounting functions such as accounts payable and provides accurate data entry to maintain compliance and efficiency across departments.

Responsibilities include but are not limited to:

• Process bi-weekly payroll and maintain accurate employee time and attendance records
• Manage PTO requests and balances in accordance with company policy
• Handle all new hire paperwork and support the onboarding process
• Process employee terminations and maintain proper documentation
• Assist with benefits administration, including health insurance and 401k enrollments and changes
• Provide support with accounts payable, invoice processing, and related financial tasks
• Perform data entry and maintain accurate personnel and financial records
• Maintain confidentiality and compliance with state and federal employment laws
• Assist employees with HR-related inquiries and escalate issues as appropriate
• Collaborate with managers, supervisors, and accounting staff to ensure smooth administrative operations

Education, Experience, and Skills:

• 2–4 years of experience in payroll, HR administration, or accounting support
• Knowledge of payroll processes and basic accounting practices
• Strong organizational and time management skills
• Effective verbal and written communication skills
• Proficiency with Microsoft Office Suite and payroll/accounting software
• Ability to handle sensitive information with discretion
• Strong attention to detail and problem-solving skills

This job description outlines the general nature and level of responsibilities associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Employees may be required to perform additional job-related duties consistent with business needs. The Company reserves the right to revise, modify, interpret, or apply this job description at its discretion and in accordance with applicable law. This job description does not create a contract of employment with the Company. Employment is at will and may be terminated by either the employee or the Company at any time, subject to applicable law.

Minnesota Coaches LLC and its affiliated companies are Equal Opportunity Employers and prohibit discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.