Research data coordinator

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley. We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

Job overview

The post holder will be responsible for the provision of high-quality data coordination in a dynamic clinical trials team, providing efficient and organised administrative support to the members of the Haematology Research Unit (HRU). The post holder will ensure confidential and sensitive information is kept secure at all times. The post holder will work independently and follow the policies and procedures for the trust and within the unit. The post holder will also be expected to use their own initiative and report accordingly to their line manager and senior colleagues. This role is within a busy research unit, subject to frequent deadlines for a large portfolio of clinical trials as such, the post holder will need to possess excellent time management and planning skills. The post holder will work closely with the Principal Investigators and Consultants, the HRU Research Nurses and Trial Coordinators, medical staff, and clinical trials sponsors and representatives. The post holder will ensure consistent and professional administrative and data support to the HRU and support the team’s agreed portfolio of commercial and non-commercial clinical trials. This will require flexibility, the use of initiative and a very high degree of organisational skills.

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• ensure data is collected in line with protocol requirements, complying to the principles of GCP, national and local policies
• work at all times according to regulations described in local Standard Operating Procedures and EU Clinical Directive
• ensure data is entered into paper or electronic Case Report Forms (CRF) accurately and in a timely manner
• Track CRF completion including the number of outstanding CRFs at any one time
• ensure data integrity is maintained at all times and to raise any issues with the quality or the collection of data with line management or senior colleagues
• proactively follow up with missing or unclear data
• request for any external lab results, reports or any discharge summaries or GP correspondence etc. pertinent to a patients involvement in a clinical trial
• assist with data cleaning exercises, where required
• help design, where required, data capture worksheets to aid data collection in busy clinical settings
• engage with clinicians and ward staff, where required, to ensure satisfactory data collection from colleagues outside of the usual research team e.g. out of hours, unscheduled admissions
• ensure protocol and CRF entry training is completed in advance of trial activation from Sponsor
• ensure delegation logs are signed and authorised before any trial related activity commences

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. In June 2026, we launched our new strategy for 2026-31. Our vision is to transform healthcare, and we have agreed six strategic ambitions to help us improve care for patients, and the working lives of our staff. Our six strategic ambitions are delivering high-quality patient care; creating a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability. We have also agreed four new organisational values – Caring, Collaborative, Inclusive, Innovative – and these underpin everything we do, and how our teams interact with the patients under our care. We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

• To assist with maintaining Investigator Site Files and source documentation
• To assist with recruitment accrual uploads on to the UKCRN portal / EDGE
• To participate in internal audits as well as assist with the preparation of external audits or inspections by Sponsor or the MHRA
• To ensure Serious Adverse Events are recorded and reported in accordance with the protocol and/or sponsor’s SOP within 24 hours of notification
• To assist with the archiving of trial documentation at the end of study
• To assist in ad hoc tasks to support the development of the HRU and with various projects and events
• To arrange and provide administrative support for meetings, including minute taking and transcribing minutes of team meetings, where required
• To deal with telephone calls from patients and stakeholders and be responsive to any requests
• To disseminate information to consultants regarding new trials to enable optimal patient recruitment
• To explain, disseminate and collect patient quality of life questionnaires

Trial support

• To support the research nurses / clinical trial coordinators in the collection of protocol required blood samples (phlebotomy training will be provided)
• To be responsible for collecting (from clinic/wards), processing and shipping trial related samples to central laboratories ensuring compliance with processing requirements in the study specific lab manuals
• To ensure all central lab kits are available, within date, and re-ordered when stock is low, in a timely manner
• To attend multi-disciplinary team (MDT) meetings and assist in identifying potentially suitable patients for entry into clinical trials by screening patient clinic notes

IMPORTANT Check your email account regularly as this is how we will communicate with you. If you delete the job from any of your accounts, you may be prevented from accessing further communications. To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert. Please provide email addresses for referees where possible. Click here to see the range of benefits we offer. Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy. All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role. Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment. AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include. They shouldn’t however replace your own responses or be used to write the application for you. Relying too much on AI can negatively impact your chances of success because automatically generated answers: might not be specific or relevant enough to address the criteria in the recruitment profile often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective could misrepresent information about you, such as your qualifications, skills and experience. We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

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