Event & project operations assistant (sport signage)

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.

Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

This role sits within our Sport Signage group. Sport Signage specialises in racetrack and sports-event signage, offering end-to-end services from creative design and production to logistics, installation and software solutions.

Backed by decades of global experience, our skilled team delivers bespoke design concepts, on-site printing, ground painting, LED displays and sustainable materials to transform circuits into completely immersive, branded environments.

KEY INFORMATION:

• Office Location: This role can be based in either the Amberg, Germany or Orpington, London office
• Office Policy: Hybrid – 3 days in the office
• Travel Requirement: International event/client travel as required

Sport Signage are looking for a Event & Project Operations Assistant to join our Commercial / Project Coordination team.

The Event & Project Operations role supports the transition from commercial scope into organised project delivery by maintaining clear project information, actions, changes and cross-functional handovers.

The role sits within the Commercial Director's department and provides project coordination across Commercial, Estimating/Procurement, Design, Operations and support functions.

It is not the overall on-site event owner. For Formula 1, the assigned Operations Manager remains accountable for event delivery.

WHAT YOU WILL BE DOING:

1. Project Setup
   Create a clear project file/structure for assigned work including scope, stakeholders, milestones, approvals, actions and known dependencies.
   Confirm the current version of client requirements and identify missing information before handover.
2. Cross-Functional Coordination
   Coordinate actions across Commercial, Estimating/Procurement, Design/Technical-CAD, Operations, Logistics and other support functions.
   Maintain clear owners and deadlines and escalate unresolved dependencies.
3. Handover to Delivery
   Support structured handover meetings and ensure the delivery owner receives current scope, drawings, supplier information, approvals, assumptions, exclusions and outstanding actions.
   Keep handover information current when material changes occur.
4. Scope & Change Tracking
   Maintain a clear log of client changes, new requirements and decisions affecting delivery.
   Route items requiring commercial assessment to the Commercial team and communicate approved outcomes to affected functions.
5. Project Milestones & Readiness
   Track key pre-event/project milestones and highlight slippage that threatens delivery readiness.
   Support the responsible manager in coordinating recovery actions without assuming their specialist ownership.
6. Documentation & Data Quality
   Maintain organised project records, current files, meeting notes, approvals and relevant closeout information.
   Reduce reliance on informal messages or individual memory for important project decisions.
7. Event/On-Site Support
   Attend selected events where project continuity, client coordination or change/documentation support is required.
   Support the Operations Manager/DTM Project Lead without displacing their on-site accountability.
8. Project Closeout & Improvement
   Coordinate outstanding project actions, commercial change information, supplier/operational feedback and lessons after delivery.
   Identify recurring handover or information-quality issues and recommend improvements.

THE SKILLS AND EXPERIENCE YOU NEED:

• Project coordination, commercial operations, event production or project-management support experience.
• Strong ability to organise cross-functional information and multiple deadlines.
• Experience in live events, motorsport, signage or production is advantageous.
• Comfort working with both commercial and operational stakeholders.
• Project coordination and action management.
• Scope/change tracking.
• Document and version control.
• Cross-functional communication.
• Milestone/readiness tracking.
• Problem escalation and follow-through.

This job advertisement has been translated using AI. While every effort has been made to ensure accuracy, some wording or nuances may differ from the original version.

Hinweis zur Übersetzung: Diese Stellenanzeige wurde mithilfe künstlicher Intelligenz (KI) übersetzt. Obwohl größtmögliche Sorgfalt auf die Genauigkeit der Übersetzung verwendet wurde, können einzelne Formulierungen oder sprachliche Nuancen von der Originalfassung abweichen.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.