Medical Reserve Corp (MRC) Coordinator

State Role Title: Prog Admin Specialist I

Hiring Range: $54,139 - $58,082

Pay Band: 4

Agency: Virginia Department of Health

Location: THREE RIVERS-MIDDLESEX

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. Three Rivers Health District serves the Northern Neck and Middle Peninsula region which includes the counties of: Richmond, Westmoreland, Northumberland, Lancaster, Essex, Middlesex, Mathews, Gloucester, King & Queen and King William.

This is a restricted position, which is solely funded by the Public Health Emergency Preparedness Grant, funded through June 30, 2030. Continued employment is contingent on the continued availability of funds.

Duties Consist of:

Volunteer Management

Manages volunteer information in the Virginia Volunteer Health System (VVHS)
Maintains hard copy files in a locked cabinet according to data protection policy
Processes and documents BI results in VVHS and consult with leadership and according with VDH BI policy
Deploys appropriate types of qualified volunteers in requested timeframe to daily public health activities and emergencies
Manages volunteer requests and approvals
Documents deployments and conducts demobilization assessments
Identifies and refers volunteers needing post deployment mental or physical healthcare
Implements strategies to recognize volunteers for training completion and activity participation

Community Planning

In coordination with district leadership and community partners, determines appropriate role and need for volunteers in planned community events
Coordinates and facilitates the MRC Advisory Board, whose purpose is to provide strategic direction and leadership for the MRC unit, by scheduling meetings, developing agendas and recruiting new members
Represents the MRC at local and regional planning and coalition meetings to include but not limited to: local emergency planning committees (health, sheltering and volunteers), Volunteer Organizations Active in Disasters (VOAD), regional healthcare coalitions, Citizen Corps and hospital emergency management committees

Volunteer Training

Coordinates MRC volunteer training with Public Health Emergency Coordinator and staff in Office of Risk Communication and Education
Identifies appropriate roles for MRC volunteers in exercises
Maintains training and exercise calendar
Coordinates classes in life support, emergency preparedness and public health
Coordinates and delivers in-person and online orientation sessions

Unit Development & Administration

Maintains and updates MRC unit documents for operations and management, recruitment, screening, identification and volunteer orientation
Provides updates to district leadership and partners on MRC volunteer capabilities and response plans a minimum of twice a year
In coordination with Office of Emergency Preparedness and local business managers, develops and tracks a MRC budget
Participates in state and regional MRC Coordination and Public Health Emergency Preparedness meetings

Volunteer Communication

Communicates deployment expectations clearly to volunteers in a timely manner
Conducts monthly alert communication exercises
Sends alert messages to volunteers regarding training, community events, deployments and emergency response

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

Experience in coordinating and managing volunteers and community services
Demonstrated leadership ability
Strong interpersonal, communication, and presentation/public speaking skills
Experience and ability to provide training to others
Experience in establishing and maintaining effective working relationships with a diverse constituency
Knowledge and experience in use of computers and computer applications; skilled in Internet, email and Microsoft Office

Additional Considerations

Prior public health and/or outreach experience preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

VDH accepts only online applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH welcomes Veterans to apply!

Contact Information

Name: Carolyn Gibson

Phone: Please email inquiries

Email: carolyn.gibson@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter here or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.