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Overview:

Reporting to the Post Award Manager, the Financial Assistant provides financial and administrative support at the Yale School of Public Health. This position partners with the Business Office to coordinate procurement and accounts payable activities, monitors, prepares and approves expense reports, prepares journal entries, prepares labor distributions and costing allocations in Workday. An important focus will be on Sub-award invoice compliance in which Yale is required to pay verified sub-recipient invoices issued under a federal prime award within 30 days after receipt of invoice. This process entails getting signed approvals from the accountants and Faculty (Principle investigator) and reviewing a sub-award checklist to ensure compliance and timely submission of sub-award invoices.

Principal Responsibilities:

Assists with developing and monitoring of grants, contracts, and budgets
Analyzes and reconciles financial statements. Produces operational and specialized reports for analysts
Researches, identifies, and corrects errors through accounting transfers, ensuring accurate allocations
Serves as the principle source of information to staff, faculty, students, and external contacts on financial policies and procedures and departmental activity
Establishes and maintains financial records and files ensuring accuracy and completeness
Implements new processes to streamline workflows
Monitors and may approve account expenditures, ensuring accuracy
Oversees and instructs support staff
Ensures supplies and equipment are procured
Records and posts data
Performs clerical functions incidental to financial activities

Required Skills and Abilities:

Excellent communication skills, both verbal and written. Ability to multitask and strong attention to detail.
Willingness and ability to learn how to prepare expense reports, make purchases, and invoice payments using Workday and other Yale administrative programs.
Proven ability to use Microsoft Office (e.g. Excel, Word, Outlook).
Ability to work independently and demonstrate independent judgment. Ability to work under pressure and meet deadlines.
Ability to maintain a professional demeanor and provide strong customer service.

Preferred Experience and Skills:

Bachelors degree in Accounting, Finance or related field.
Prior experience providing support in a financial capacity.
Familiarity with Yale's financial processes and systems.
Working knowledge of the University's organization and administrative and financial policies, and guidelines.

Required Education and Experience:

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date:

04/22/2026

Job Category:

Administrative Support

Bargaining Unit:

L34

Compensation Grade:

Labor Grade D

Compensation Grade Profile:

Hourly Range $31.83

Time Type:

Full time

Duration Type:

Staff

Work Model:

Hybrid

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements:

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer:

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.