POSITION TITLE: Executive Assistant

REPORTS TO: Chief Executive Officer, Chief Financial Officer

DIRECT REPORTS: N/A

LOCATION (Club / Corporate): Corporate - CO

COMPENSATION: $75,000-$80,000 annually

BONUS ELIGIBILITY: N/A

JOIN OUR TEAM

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.

BENEFITS

All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.

Salaried Employees: Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits

Come join VASA Fitness and join a passionate, fun, and united team!

Proud to be a 'Great Place to Work' certified company!

PURPOSE

The Executive Assistant to the CEO & CFO serves as a strategic partner and trusted extension of the executive leadership team. This role is responsible for maximizing the effectiveness of both the Chief Executive Officer and Chief Financial Officer by managing priorities, protecting time, and ensuring seamless execution of day-to-day operations.

Operating with a high level of autonomy, judgment, and discretion, this role acts as a gatekeeper, facilitator, and connector across the organization. The Executive Assistant ensures alignment across leadership, anticipates needs, and enables both executives to remain focused on the highest-impact opportunities.

This is a hybrid role based out of our support center located at 7100 E Belleview Ave Suite 303, CO Corporate Office, Colorado 80111.

KEY RESPONSIBILITES AND COMPETENCIES

Executive Partnership & Prioritization

Serve as a strategic partner to the CEO and CFO, helping prioritize time, focus, and energy against key business objectives
Proactively manage and optimize complex, dynamic calendars across both executives, ensuring alignment and minimizing conflicts
Act as a gatekeeper, making informed decisions on meeting requests, scheduling trade-offs, and competing priorities
Anticipate needs and remove friction from day-to-day workflows

Strategic Communication & Alignment

Serve as a central point of coordination between the CEO, CFO, and senior leadership team
Ensure clear, timely communication of priorities, updates, and follow-ups across stakeholders
Draft and refine high-level communications on behalf of executives
Represent executives in meetings when appropriate, capturing key insights and ensuring follow-through

Meeting & Leadership Rhythm

Drive preparation for executive meetings, leadership sessions, board-related engagements, and finance-related meetings
Ensure both executives are fully prepared with relevant context, materials, and key talking points
Capture notes, decisions, and action items, ensuring accountability and follow-through
Help maintain consistent leadership and financial operating rhythms

Execution & Operational Support

Coordinate complex domestic travel for both executives, including flights, accommodations, ground transportation, and detailed itineraries
Ensure all travel is optimized for efficiency, productivity, and adaptability, anticipating contingencies and last-minute changes
Prepare comprehensive travel briefs, including schedules, contacts, meeting context, and logistics
Manage executive-level events, offsites, board meetings, and key external engagements
Handle sensitive and confidential information with the highest level of professionalism
Prepare presentations and materials for leadership meetings, board discussions, and financial reviews

Qualifications

WHAT SUCCESS LOOKS LIKE

CEO and CFO time is highly optimized and aligned to the most critical business priorities
Strong coordination and alignment across executive leadership
Meetings are purposeful, well-prepared, and drive outcomes
Executives are consistently prepared, informed, and able to focus on high-impact decisions
Competing priorities are managed seamlessly with minimal friction

QUALIFICATIONS

5+ years' experience supporting C-level or senior executives in a fast-paced organization
Experience supporting multiple executives simultaneously preferred
Bachelor's Degree preferred
Demonstrated ability to operate with discretion, sound judgment, and autonomy
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Proven ability to manage competing priorities at the executive level

KEY COMPETENCIES

Strategic thinking and anticipation of needs
Executive presence and sound judgment
High attention to detail with a big-picture mindset
Ability to influence without authority
Strong relationship management and communication skills
Adaptability and resilience in a dynamic environment

WORKING CONDITIONS

Primary work in a fitness facility and office setting. Temperature variations can occur. The environment includes some ambient noise such as talking and use of gym equipment and machinery.

PHYSICAL AND MENTAL ACTIVITIES AND REQUIREMENTS

Talking: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
Physical Strength: Sitting, standing, and walking. Must be able to lift, push, pull, and move a minimum of 30 pounds.
Reasoning Ability: Ability to deal with a variety of variables under limited standardization. Able to interpret various instructions and relay instructions to clients.
Attendance is an essential duty of the position. Employees must work regularly scheduled shifts, during business hours to assist members and sell services in-person.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

VASA Fitness is an Equal Opportunity Employer