About Children’s Minnesota

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.

Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.

Department Overview

The Administration Department is responsible for these key activities: representation of administration on the St. Paul and Minneapolis Campuses, policy and procedure clearinghouse, business development, child advocacy and child policy, and community health and preventive medicine.

Position Summary

The Executive Assistant serves as liaison while providing high-level administrative support to the assigned executive leadership member(s). In this role, the Executive Assistant will be required to work independently within the established procedures associated with the specific job functions listed below:

screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
greeting and directing visitors
maintaining and scheduling appointment calendars
making travel arrangements (domestic and international)
handling various forms of mail (i.e. paper, email, overnight express, fax)
ordering office supplies and furnishings
arranging for equipment repairs
maintaining filing systems and/or computerized record keeping systems and/or databases
completing standardized forms
create and prepare presentations for internal and/or external meetings
create and maintain org charts and department contact lists
handle all confidential correspondence and inter-department communications
attend meetings and take minutes
compose correspondence on behalf of the executive leader(s) supporting
provide on-boarding support for new hires and internal transfers, as needed
manage and coordinate department policies and oversee the policy review process.
perform other duties, as assigned

The EA will primarily support the EVP, Chief Medical Officer.

Location: Minneapolis / Hybrid – After the initial two weeks of on-site onboarding, the role will follow a hybrid model: In office Tuesday to Thursday, with rotating coverage on Mondays and Fridays.

Hours: 8:00 AM – 4:30 PM, with some flexibility required to accommodate early or late meetings/business needs.

License/Certification/Registration required? No

Education:

High school degree or GED, required

Experience:

Five-year experience in a general office setting, required
One-year experience supporting an executive level leader, preferred
Experience in healthcare/hospital setting, preferred

Knowledge/Skills/Abilities:

Proficient and demonstrated competency in MS Office Suite applications
Strong oral and written interpersonal, communication and organizational skills
Ability to work independently, and exceptionally well with all levels of management, Board members, external constituents, vendors, and staff
Ability to deal with highly confidential information in a professional manner
Ability to work under pressure and meet tight deadlines
Excellent time management, prioritization, and project management skills
Ability to optimize the time of executives, and manage the complexity of their schedules, and requests for their time

Physical Demands

Please click here to view the Physical Demands

The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full-time employment (40 standard hrs per week). Annual salaries for part-time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full-time standard. When determining individual pay rates, we carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, internal equity and organizational needs.

In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on-call work may be eligible for shift differentials or premium pay.

All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification.

Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.